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File #: 20-683    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/19/2020 Departments: HUMAN RESOURCES
On agenda: 9/15/2020 Final action: 9/15/2020
Title: Adopt a resolution authorizing waiver of the request for proposal process and execution of a three-year agreement with Benefit Coordinators Corporation for the provision of retiree benefits administration, flexible spending accounts administration, health savings account administration and COBRA administration for County employees, retirees and their dependents for the term of October 1, 2020 through December 31, 2023, in an amount not to exceed $975,000 with a one-time option to extend the agreement for two years in an amount not to exceed $300,000 per year.
Attachments: 1. 20200915_r_Agreement with Benefit Coodinators Corporation.pdf, 2. 20200915_a_Agreement with Benefit Coordinators Corporation.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Rocio Kiryczun, Human Resources Director
Kim Pearson, Benefits Manager

Subject: Agreement with Benefit Coordinators Corporation for Retiree Benefits, Flexible Spending Accounts, Health Savings Account and COBRA Administration


RECOMMENDATION:
title
Adopt a resolution authorizing waiver of the request for proposal process and execution of a three-year agreement with Benefit Coordinators Corporation for the provision of retiree benefits administration, flexible spending accounts administration, health savings account administration and COBRA administration for County employees, retirees and their dependents for the term of October 1, 2020 through December 31, 2023, in an amount not to exceed $975,000 with a one-time option to extend the agreement for two years in an amount not to exceed $300,000 per year.

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BACKGROUND:
In April 2015, the County's Human Resources Department and Benefits Labor Committee unanimously selected the Benefit Coordinators Corporation to administer these benefit programs. The current contract with Benefit Coordinators Corporation will end 12/31/2020 but due to implementation timelines, the new contract will need to begin 10/01/2020.

Currently, our health savings account administration is under contract with Optum Bank and this contract expires on 12/31/2020.

DISCUSSION:
On April 6, 2020, the County's benefits broker, Alliant Insurance Services (Alliant), launched a Request for Information (RFI) process for flexible spending accounts (FSA), COBRA administration and health savings administration (HSA) on behalf of the County. Seven separate vendors responded, including Benefit Coordinators Corporation (BCC) (incumbent).

An RFI was performed in lieu of a formal Request for Proposals (RFP) based on our existing contract and our current relationship with BCC. The RFI revealed the cost to dislodge the incumbent sof...

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