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File #: 20-593    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/20/2020 Departments: COUNTY MANAGER
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Adopt a resolution authorizing the Director of the Project Development Unit or designee to execute contract amendments with Johnson Controls, Inc. increasing the contract amount by up to an additional $55,000 for a new not-to-exceed amount of $211,864.
Attachments: 1. 20200804_r_PDU JCI-R077040-ContingencyIncrease-RESO, 2. 20200804_att_prior Reso PDP04-R077040-20191112.pdf

Special Notice / Hearing:                         None__

      Vote Required:                         Majority

 

To:                      Honorable Board of Supervisors

From:                      Michael Callagy, County Manager

Adam Ely, Project Development Unit Director

Subject:                      San Mateo Health Campus Johnson Controls Inc. Agreement

 

RECOMMENDATION:

title

Adopt a resolution authorizing the Director of the Project Development Unit or designee to execute contract amendments with Johnson Controls, Inc. increasing the contract amount by up to an additional $55,000 for a new not-to-exceed amount of $211,864.

 

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BACKGROUND:

The Access Control Systems at various County facilities including the San Mateo Health Campus is provided and maintained by Johnson Controls, Inc. (JCI).

 

In November 2019, the Board authorized Project Development Unit (PDU) to enter into an agreement with JCI to furnish and install access control systems for the Nursing Wing and Central Plant Renovation projects for an amount not to exceed $156,864. Nursing Tower and Central Plant Renovation projects are part of San Mateo Health Campus upgrade project approved by the board in 2017.

 

DISCUSSION:

The ongoing Nursing Tower and Central Plant renovation projects at the San Mateo Health Center required modifications to its current operational access control system due to unforeseen circumstances. To ensure effective interoperability with existing controls and efficiency for maintenance, JCI was awarded the contract to provide labor and material to modify the existing system. Various discrepancies between the contracted design documents and existing conditions were discovered while doing the work. These discrepancies necessitated the replacement of existing door hardware to meet current system requirements and to ensure full, consistent, and secure functionality.

 

Currently PDU has a contingency in the amount of $25,000 in relationship to this contract. However, JCI has issued the PDU a pending change item in an amount of $55,000.

 

In order to compensate Johnson Controls, Inc. for these additional scope items, PDU is requesting this Board to increase the provision for contract amendments by $55,000. The requested amendment fully covers the pending JCI change item, preserving the existing contingency amount of $25,000 for future, unanticipated work.

 

County Counsel has reviewed and approved the resolution as to form.

 

FISCAL IMPACT:

Appropriations for this agreement are included in the Fiscal Year 2020-21 Recommended Budget for the San Mateo Health Campus Upgrade Project. There is no impact to Net County Cost.