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File #: 20-617    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/9/2020 Departments: PUBLIC WORKS
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Adopt a resolution: A) Waiving the Request for Proposals process; and B) Authorizing the President of the Board to execute an agreement with The Gordian Group for the maintenance and support of eGordian, the Job Order Contracting System and Job Order Contracting Program for the term of August 8, 2020 through August 7, 2023, in an amount not-to-exceed $500,000; and C) Authorizing the Director of Public Works, or his/her designee, to execute subsequent amendments, task orders, or make administrative changes not to exceed an aggregate amount of $25,000.
Attachments: 1. 20200804_r_JOC 2020-23 Gordian Group, 2. 20200804_att_JOC 2020-23 Gordian Group, 3. 20200804_a_JOC 2020-23 Gordian Group
Special Notice / Hearing: None__
Vote Required: Majority


To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Agreement with The Gordian Group for the Job Order Contracting System

RECOMMENDATION:
title
Adopt a resolution:

A) Waiving the Request for Proposals process; and

B) Authorizing the President of the Board to execute an agreement with The Gordian Group for the maintenance and support of eGordian, the Job Order Contracting System and Job Order Contracting Program for the term of August 8, 2020 through August 7, 2023, in an amount not-to-exceed $500,000; and

C) Authorizing the Director of Public Works, or his/her designee, to execute subsequent amendments, task orders, or make administrative changes not to exceed an aggregate amount of $25,000.

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BACKGROUND:
Job Order Contracting (JOC) is a task-based method of project delivery whereby contractors (e.g. general, mechanical, electrical, utilities or road contractors) agree to perform various construction tasks for a set fee. JOC has been extensively utilized at the federal, state, and local government levels for over 26 years.

On August 8, 2017, this Board approved Resolution No. 075396, which authorized an agreement with The Gordian Group to develop, implement, and support the JOC system for the Department of Public Works (Department).

The Department has made increasing and substantial use of this contracting system since its implementation in 2008 and over $60 million in projects have been completed under the program since its inception.

The Department is currently using The Gordian Group's proprietary software system, eGordian, to track and manage 19 JOCs, (five for general construction, two for mechanical works, two for roofing, two for flooring, two for plumbing, one for electrical & lighting, two for painting, and three for engineering). The eGordian system has...

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