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File #: 20-609    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/8/2020 Departments: HUMAN RESOURCES
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Adopt a resolution authorizing an agreement, with Keith A. Hillegass Company to provide Third Party Administrative services for the County's Auto Liability and Medical Malpractice Claims for the term of July 1, 2020 through June 30, 2023 in an amount not to exceed $600,000.
Attachments: 1. 20200804_r_Agreement with Keith Hillegass Company.pdf, 2. 20200804_a_Agreement with Keith Hillegass Company.docx.pdf

Special Notice / Hearing:    None__

Vote Required:    Majority

 

To:                      Honorable Board of Supervisors

From:                      Rocio Kiryczun, Human Resources Director

                                          Scott Johnson, Deputy Director, Human Resources

 

Subject:                      Agreement with Keith A. Hillegass Company for Auto Liability and Medical Malpractice Liability Claims Administration

 

RECOMMENDATION:

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Adopt a resolution authorizing an agreement, with Keith A. Hillegass Company to provide Third Party Administrative services for the County’s Auto Liability and Medical Malpractice Claims for the term of July 1, 2020 through June 30, 2023 in an amount not to exceed $600,000.

 

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BACKGROUND:

Keith A. Hillegass Company has served as the County’s Third-Party Administrator since 1978 and has effectively administered the General, Medical Malpractice and Auto Liability claims. Because of their long-standing relationship with the County, they are very familiar with County history, protocols and personnel. Keith A. Hillegass Company also provides subrogation services to the County. Their familiarity with the County allows them to provide a more global approach to claims investigation and handling. 

 

DISCUSSION:

Keith A. Hillegass Company, Inc., in their role as the County’s Third-Party Administrator will continue to investigate accidents or incidents that may have resulted in a claim or lawsuit being filed against the County.

 

The Risk Management Division of the Human Resources Department respectfully requests your Board execute the agreement and waive the Request for Proposal process. A thorough RFP process was conducted for the prior contract term with Keith A. Hillegass Company and will be conducted prior to the expiration of this agreement term.

 

Keith A. Hillegass Company rates remain competitive and provide the best value to the County. Given the lines of business they work on for the County, it is important to have an experienced third-party administrator who understands the County’s systems, departments, asset disposal and claims management system. They have provided outstanding service to the County with high marks from all who have come into contact with them. Keith A. Hillegass Company continues to protect the County’s assets by fairly adjudicating auto claims with the public and their insurance companies.

 

The accompanying resolution contains the County’s standard provision allowing amendments of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).

 

County Counsel has reviewed and approved the resolution and agreement as to form. 

 

  PERFORMANCE MEASURES:

Measure

FY 2018-19 Actual

FY 2019-20 Actual

FY 2020-21 Projected

Number of Auto Liability Claims

172

192

182

Number of Medical Liability Claims 

3

3

3

Cost of Auto Liability Claims

$456,578.46

$488,459.54

$472,500.00

Cost of Medical Liability Claims

$23,317.12

$5,029.67

$15,000.00

 

FISCAL IMPACT:

There is no impact to Net County Cost.  All costs associated with this contract are fully covered by the General Liability Trust Fund. The annual contract fee will remain constant each year for the duration of the three-year contract period with San Mateo County, and for each contract year of the two-year extension option.