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File #: 20-599    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/1/2020 Departments: HEALTH
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Adopt a resolution authorizing agreements with Dumas Properties, Inc., California Realty Investment Company, Sentinel Realty Company, Vanguard Properties, Inc., Property Management Systems, and Professional Real Estate Brokerage to provide real estate sales services for conserved clients of the Public Guardian and decedent estates of the Public Administrator, for the term July 1, 2020 through June 30, 2023, in an amount not to exceed $1,800,000 in aggregate.
Attachments: 1. 20200804_att_RFP matrix Realtor, 2. 20200707_r_Real Property Services_SOedits_07012020, 3. 20200804_a_FY20-21 Maxine Dumas, 4. 20200804_a_FY20-21_Professional Real Estate Brokerage - Robert StuartContract, 5. 20200804_a_FY20-21_California Realty Investment Company - Steve Karp, 6. 20200804_a_Sentinel Realty Company - Leo Chaudoir, 7. 20200804_a_FY20-21 Property Management Systems - Mark Benson_U, 8. 20200804_a_Vanguard Properties FY20-21 (James Wong Mary Liu), 9. Signed Agreement - Maxine Dumas.pdf, 10. Signed Agreement - Professional Real Estate Brokerage - Robert StuartContract.pdf, 11. Signed Agreement - California Realty Investment Company - Steve Karp.pdf, 12. Signed Agreement - Sentinel Realty Company - Leo Chaudoir.pdf, 13. Signed Agreement - Property Management Systems - Mark Benson_U.pdf, 14. Signed Agreement - Vanguard Properties FY20-21 (James Wong Mary Liu).pdf

Special Notice / Hearing:                         None__

      Vote Required:                         Majority

 

To:                      Honorable Board of Supervisors

From:                      Louise F. Rogers, Chief, San Mateo County Health

Lisa Mancini, Director, Aging and Adult Services

Subject:                      Agreement with Dumas Properties, Inc., California Realty Investment Company, Sentinel Realty Company, Vanguard Properties, Inc., Property Management Systems and Professional Real Estate Brokerage for Real Estate Sales Services

 

RECOMMENDATION:

title

Adopt a resolution authorizing agreements with Dumas Properties, Inc., California Realty Investment Company, Sentinel Realty Company, Vanguard Properties, Inc., Property Management Systems, and Professional Real Estate Brokerage to provide real estate sales services for conserved clients of the Public Guardian and decedent estates of the Public Administrator, for the term July 1, 2020 through June 30, 2023, in an amount not to exceed $1,800,000 in aggregate.

 

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BACKGROUND:

Aging and Adult Services (AAS) operates the Public Guardian (PG) program, which acts under the authority of the Superior Court to manage the estates of conserved individuals who are deemed by the court to be unable to care for themselves. AAS also operates the Public Administrator (PA) program, which is regularly appointed by the Superior Court to administer the estates of deceased County residents when there is no one available to take on this responsibility.

 

Both the PG and PA regularly handle cases requiring the sale of real property in order to fund a conservatee’s care or liquidate estate assets.

 

Most recently in 2017, six applicants were selected to provide real estate sales services through a Request for Proposal (RFP) process conducted by AAS. The contract term was July 1, 2017 through June 30, 2020. During that period, there were nine transactions with an aggregate sale price of $9,205,000. The average sales price was 102% of the fair market value of the properties sold.

 

DISCUSSION:

In March 2020, AAS released an RFP for sale of real property services and eight applicants applied. An RFP Evaluation Committee reviewed the proposal and recommended Dumas Properties, Inc. (Maxine Dumas), California Realty Investment Company (Steven M. Karp), Sentinel Realty Company (Leo Chaudoir), Vanguard Properties, Inc. (Mary Liu & James S. Wong), Property Management Systems (Mark A. Benson), and Professional Real Estate Brokerage (Robert C. Stuart) be awarded contracts based on their qualifications and experience.

 

The agreement and resolution have been reviewed and approved by County Counsel as to form.

 

The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).

 

It is anticipated that the average sale price as a percentage of fair market value of the properties sold will be 100%.

 

PERFORMANCE MEASURE:

 Measure

FY 2020-21 Actual

FY 2021-22 Projected

Average sale price as a percentage of fair market value of the properties sold

102%

100%

 

FISCAL IMPACT:

The term of these agreements is July 1, 2020, through June 30, 2023. The aggregate amount of the agreements is $1,800,000 for the three-year term. Funds for services will be disbursed from real property sales proceeds through an escrow holder. County will not be liable for disbursement of funds. There is No Net County Cost associated with this agreement.

 

ATTACHMENT:

RFP Matrix