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File #: 20-495    Version: 1 Name:
Type: Resolution Status: Passed
File created: 6/4/2020 Departments: PUBLIC WORKS
On agenda: 6/30/2020 Final action: 6/30/2020
Title: Adopt a resolution authorizing an amendment to the agreement with Bay City Boiler for boiler maintenance services at various County facilities, increasing the current agreement by $100,000 for a new not to exceed amount of $199,000 with no change in term.
Attachments: 1. 20200630_r_Bay City Boiler Amendment, 2. 20200630_a_Bay City Boiler and Engineering Co. Inc._Amendment_revised
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: James C. Porter, Department of Public Works
Subject: Amendment to Agreement with Bay City Boiler


RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with Bay City Boiler for boiler maintenance services at various County facilities, increasing the current agreement by $100,000 for a new not to exceed amount of $199,000 with no change in term.

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BACKGROUND:
The Department of Public Works (Department) is responsible for boiler maintenance services in various County facilities to preserve and sustain the County's HVAC systems, which provides heat to the buildings.

In 2019, the Department requested quotes from boiler maintenance firms. The Department reviewed three quotes and selected Bay City Boiler as the lowest quote and most qualified service provider to provide boiler maintenance services for County facilities' HVAC systems. The Department entered into an agreement with Bay City Boiler in the amount of $99,000 from January 1, 2020 through December 31, 2022.

The contractor was tasked with performing maintenance of boilers which includes inspections for part repairs. Upon initial inspections for repairs, Bay City Boilers identified two burners at the Maple Street Correctional Center and one burner at the Hall of Justice as deficient, or cracked, and needing replacement. The unexpected repairs of the Maple Street Correctional Center boilers were more costly than originally allocated in the repair budget of the contract.

DISCUSSION:
County facilities require continued boiler maintenance and minor repairs services for the various facilities included in the agreement. Therefore, the Department is recommending an amendment to the agreement with Bay City Boiler by $100,000, for a new not to exceed amount of $199,000 with no change in term to continue boiler maintenance services until a formal Request for Propo...

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