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File #: 20-381    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/5/2020 Departments: PUBLIC WORKS
On agenda: 6/2/2020 Final action: 6/2/2020
Title: Adopt a resolution: A) Authorizing the President of the Board of Supervisors to enter into an agreement with Carahsoft Technology, Inc. for the purchase and implementation of IBM Maximo, a computerized maintenance management system for the County's construction, heavy equipment, facilities, and fleet asset portfolio management in the amount not to exceed of $1,008,740, for the term of June 15, 2020 to June 30, 2021; and B) Authorizing the Director of Public Works, or his designee, to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000, and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
Attachments: 1. 20200602_r_Agreement with IBM Maximo, 2. 20200602_a_Agreement with IBM Maximo
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: James C. Porter, Department of Public Works
Subject: Purchase and Implementation of IBM Maximo Digital Platform-Carahsoft Technology, Inc.

RECOMMENDATION:
title
Adopt a resolution:

A) Authorizing the President of the Board of Supervisors to enter into an agreement with Carahsoft Technology, Inc. for the purchase and implementation of IBM Maximo, a computerized maintenance management system for the County's construction, heavy equipment, facilities, and fleet asset portfolio management in the amount not to exceed of $1,008,740, for the term of June 15, 2020 to June 30, 2021; and

B) Authorizing the Director of Public Works, or his designee, to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000, and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

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BACKGROUND:
The Department of Public Works Facilities Division and Utilities Section (Department) are using "Hansen" as their Computerized Maintenance Management System (CMMS). CMMS programs are designed to simplify maintenance management for its end user. CMMS systems ensure tasks are prioritized correctly and all infrastructure systems and components are inventoried correctly and placed on a maintenance schedule. The County's CMMS system Hansen is limited in tracking and system capabilities.

DISCUSSION:
IBM Maximo is a market leading fully integrated platform, that uses advanced analytic software that helps organizations and facilities maintenance teams plan, track, measure, and optimize everything regarding maintenance on a digital platform. Key benefits the County will experience with IBM Maximo are improved facility operations, integration of asset system information, and history that will allow for the extension of system and asset lifecycl...

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