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File #: 20-369    Version: 1 Name:
Type: Resolution Status: Passed
File created: 4/24/2020 Departments: HEALTH
On agenda: 6/2/2020 Final action: 6/2/2020
Title: Adopt a resolution authorizing an agreement with Med-Metrix, LLC to provide accounts receivable services for the term June 1, 2020 through May 31, 2022, in an amount not to exceed $650,000.
Attachments: 1. 20200602_r_Med-Metrix, LLC, 2. 20200602_a_Med-Metrix, LLC
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Agreement with Med-Metrix, LLC to Provide Accounts Receivable Services

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Med-Metrix, LLC to provide accounts receivable services for the term June 1, 2020 through May 31, 2022, in an amount not to exceed $650,000.

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BACKGROUND:
San Mateo Medical Center's (SMMC) Patient Financial Services (PFS) department has been using internal resources to collect revenue for services provided at SMMC and its clinics. PFS was informed in March of this year that four of its staff members were retiring at the end of that month, creating a risk of lower revenue collection by disrupting critical business operations.

DISCUSSION:
SMMC has a critical need to continue revenue collection services. Med-Metrix has presented PFS with a temporary solution that will allow SMMC to continue revenue collections for the third-party insurance payors. Therefore, SMMC is requesting that the Board waive the Request for Proposals process to address the immediate need to maintain the continuity of business operations for revenue collections and to create stability in staffing resources as permanent staff are hired, trained, and deployed across the Medi-Cal and Medicare lines of business. This approach was discussed with Labor as a temporary solution pending recruitment and training for the vacant positions. This agreement is going to the Board late due to prolonged negotiations with the vendor.

The agreement and resolution have been reviewed and approved by County Counsel as to form.

The resolution contains the County's standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).

The Information Services Department h...

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