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File #: 20-282    Version: 1 Name:
Type: Resolution Status: Passed
File created: 4/28/2020 Departments: HOUSING
On agenda: 5/5/2020 Final action: 5/5/2020
Title: Measure K: Adopt a resolution waiving the Request for Proposals process and authorizing the Director of the Department of Housing or the Director's Designee to execute an agreement with Exygy, Inc. for professional services in support of the affordable housing web portal pilot for San Mateo County for a term of April 1, 2020 through September 30, 2020 in an amount not to exceed $254,400.
Attachments: 1. 20200505_r_Waiving the Request for Proposals Process.pdf, 2. 20200505_att_Agreement County Exygy 2020
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Raymond Hodges, Interim Director, Department of Housing
Subject: Agreement with Exygy, Inc. for Professional Services

RECOMMENDATION:
title
Measure K: Adopt a resolution waiving the Request for Proposals process and authorizing the Director of the Department of Housing or the Director's Designee to execute an agreement with Exygy, Inc. for professional services in support of the affordable housing web portal pilot for San Mateo County for a term of April 1, 2020 through September 30, 2020 in an amount not to exceed $254,400.

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BACKGROUND:
Currently, there is no web portal that consolidates all affordable housing listings available in San Mateo County. Instead, affordable housing applicants must visit one housing development at a time, often in-person, and complete numerous unique housing applications that each require separate backup documentation. Applicants must then keep track of the status of each application by calling leasing agents and/or city staff multiple times per year.

The City and County of San Francisco ("San Francisco") experienced the same problem described above. In an effort to resolve the problem, San Francisco implemented an affordable housing web portal system called DAHLIA in 2017. San Francisco partnered with Exygy, Inc. ("Exygy") to design an intuitive, transparent online experience to find and apply for affordable housing. This web portal was the first of its kind and resulted in a reduced application time from several days to minutes, and an increase in the digital adoption rate for San Francisco.

On November 13, 2018, the Board of Supervisors authorized the Information Services Department ("ISD") to execute an agreement with Exygy to pilot a web portal similar to the one used in San Francisco but tailored to the needs of San Mateo County (Resolution No. 076277).

The Department of Housing ("DOH") h...

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