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File #: 20-292    Version: 1 Name:
Type: Resolution Status: Passed
File created: 4/2/2020 Departments: SHERIFF
On agenda: 5/5/2020 Final action: 5/5/2020
Title: Adopt a resolution authorizing an amendment to the agreement with Turbo Data Systems, Inc., extending the term of the agreement for one year to June 30, 2021 and increasing the amount by $140,000 to an amount not to exceed $490,000.
Attachments: 1. 20200505_r_TurboData.pdf, 2. 20200505_a_TurboData.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Carlos G. Bolanos, Sheriff
Subject: Amendment to the Agreement with Turbo Data Systems, Inc.

RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with Turbo Data Systems, Inc., extending the term of the agreement for one year to June 30, 2021 and increasing the amount by $140,000 to an amount not to exceed $490,000.

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BACKGROUND:
For the past five years, the County has contracted with Turbo Data Systems, Inc. for the provision of essential citation processing services that include citation processing and collection by mail, telephone or website; multiple reminder notices; placing of DMV holds; appeals and administrative adjudication services; and optional advanced collection efforts. Approximately 15,000 citations are issued annually. In addition, Turbo Data Systems, Inc. provides the option to lease the Turbo Data mobile ticket writers for parking and moving citations.

DISCUSSION:
In October 2014, a Countywide committee of representatives from various local agencies issued a Request for Proposals (RFP) for parking citation processing and adjudication services. Of the six proposals received, Turbo Data Systems, Inc. was selected as the best qualified firm to provide parking citation processing and adjudication services for the County. On May 19, 2015, the County and Turbo Data Systems, Inc. entered into an agreement for the provision of agreed upon parking citation services for the term of July 1, 2015 through June 30, 2020 in an amount not to exceed $250,000.

In May 2019, the Board authorized Amendment One to the agreement with Turbo Data systems, Inc., increasing the amount by $100,000 to an amount not to exceed $350,000, for the term of July 1, 2015 through June 30, 2020 (Resolution No. 076631). This increase was necessary to ensure continuation of citation processing services and to offset the cost of...

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