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File #: 20-241    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/30/2020 Departments: PUBLIC WORKS
On agenda: 4/21/2020 Final action: 4/21/2020
Title: Adopt a resolution waiving the Request for Proposals process and authorizing an agreement with GPS Insight, LLC for monthly global positioning system subscription fees through April 20, 2023 for a maximum fiscal obligation of $577,671 with optional annual extensions through April 20, 2025 for a not-to-exceed total amount of $921,117 for a five-year agreement.
Attachments: 1. 20200421_r_GPS Insight Agreement, 2. 20200421_a_GPS Insight Agreement
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Agreement with GPS Insight, LLC for Global Positioning System Tracking Devices on County Vehicles

RECOMMENDATION:
title
Adopt a resolution waiving the Request for Proposals process and authorizing an agreement with GPS Insight, LLC for monthly global positioning system subscription fees through April 20, 2023 for a maximum fiscal obligation of $577,671 with optional annual extensions through April 20, 2025 for a not-to-exceed total amount of $921,117 for a five-year agreement.

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BACKGROUND:
The County distributes internal grants, through the SMCSaves program, to fund and support countywide cost-saving measures. The Department of Public Works (Department) submitted a proposal for an online vehicle reservation system to optimize fleet usage and provide data that will validate the County's vehicle needs, and installation of Global Positioning System (GPS) devices for all County-owned vehicles.

On November 15, 2011, your Board adopted Resolution 071717, which approved the Department's proposal and provided $950,000 towards the Reservation System/GPS Installation project.

Through research, the Department found very few firms offered a combined reservation system and GPS tracking and reporting system. The Department proceeded to issue Requests for Proposals for both systems.

On March 11, 2014, your Board adopted Resolution 073067, which authorized an agreement with GPS Insight, LLC for the installation of a GPS tracking system on County vehicles.

On April 11, 2017, your Board adopted Resolution 075139 authorizing an amendment to the agreement, increasing the amount of the contract to $1,298,755 and extending the duration of the contract through March 10, 2020.

Currently, there are 641 GPS devices installed on County vehicles. The data collected from these devices over the past five year...

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