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File #: 20-234    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/13/2020 Departments: INFORMATION SERVICES
On agenda: 4/21/2020 Final action: 4/21/2020
Title: Adopt a resolution authorizing an amendment with AvePoint Public Sector, Inc. to provide a Software as a Service solution for SharePoint and Office 365 administration and reporting services, extending the term through March 29, 2021 and increasing the amount by $49,500 for an amount not to exceed $148,500.
Attachments: 1. 20200421_r_Avepoint Amendment.pdf, 2. 20200421_a_Avepoint.pdf, 3. 20200421_att_AvePoint Renewal Quote to SMC
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Jon Walton, Chief Information Officer, Information Services Department
Subject: Amendment #1 with AvePoint Public Sector, Inc. for SharePoint and Office 365 Administration and Reporting SaaS Services

RECOMMENDATION:
title
Adopt a resolution authorizing an amendment with AvePoint Public Sector, Inc. to provide a Software as a Service solution for SharePoint and Office 365 administration and reporting services, extending the term through March 29, 2021 and increasing the amount by $49,500 for an amount not to exceed $148,500.

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BACKGROUND:
The County began using Microsoft Office 365 and SharePoint Online platform as the enterprise application suite to improve office productivity and collaboration in 2015. Today, Office 365 includes SharePoint, OneDrive, Outlook, Teams, Word, Excel, PowerPoint and other apps. As adoption and use of these applications has grown over time, it has created a need for more advanced administrative functions to manage the continued growth of documents created by employees using these tools. AvePoint provides Office 365 administrators with advanced management features including document policy creation and enforcement for compliance and audits, advanced reporting and control of settings, user activity, permissions, and the ability to keep content in sync in multiple SharePoint locations in real-time.

On March 30, 2018, the Information Services Department (ISD) entered into an agreement with AvePoint Public Sector, Inc. for this Software as a Service (SaaS) solution for SharePoint and Office 365 advanced administration and reporting services for a 2-year term through March 29, 2019 for an amount not to exceed $99,000.

DISCUSSION:
With the Board's approval, AvePoint Public Sector, Inc. will continue providing advanced administrative capabilities for SharePoint and Office 365 for another year. As of January 2020,...

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