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File #: 20-189    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/12/2020 Departments: ASSESSOR-COUNTY CLERK-RECORDER-ELECTIONS
On agenda: 4/7/2020 Final action: 4/7/2020
Title: Adopt a resolution authorizing an amendment to the agreement with Mary Scavarda for services for the APAS project, extending the term of the agreement through December 31, 2021, increasing the amount by $277,400 for a new not to exceed amount of $372,760 and waiving the competitive bidding process.
Attachments: 1. 20200407_r_Mary Scavarda APAS amendment 3, 2. 20200407_a_Mary Scavarda APAS amendment 3
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder and Chief Elections Officer
Subject: Amendment 3 to the Agreement with Mary Scavarda to Provide Service for the APAS Project

RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with Mary Scavarda for services for the APAS project, extending the term of the agreement through December 31, 2021, increasing the amount by $277,400 for a new not to exceed amount of $372,760 and waiving the competitive bidding process.

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BACKGROUND:
At the core of the business operations of the Assessor-County Clerk-Recorder & Elections' (ACRE) Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics, and appraisal values of all taxable properties in the County. This Board at its December 11, 2018 meeting approved the Assessor Property Assessment System (APAS) Project (Resolution #076320) to replace the Assessor's legacy data management system. Additionally, this Board approved a 3 to 3 1/2 year contract with Sapient Corporation to develop the APAS Solution.

As part of the APAS project, the APAS budget includes resources for augmenting the ACRE Project team with senior IT professionals with business leadership experience, system design, development and implementation experience commensurate with a large complex project like APAS. Ms. Scavarda was initially hired on a limited term contract to consult at the inception of the APAS project. Ms. Scavarda's continued role as the APAS Web portal project lead and senior consultant will provide continuity to the APAS project and leverage ACRE's investment in Ms. Scavarda.

DISCUSSION:
The services Ms. Scavarda will provide under Amendment 3 include: (1) continue to ensure the APAS project Web portal needs are architected, designed and implemented as part of the...

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