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File #: 20-107    Version: 1 Name:
Type: Resolution Status: Passed
File created: 1/8/2020 Departments: COUNTY MANAGER
On agenda: 3/10/2020 Final action: 3/10/2020
Title: Adopt a resolution authorizing the President of the Board of Supervisors to execute an amendment to the agreement with Gafcon, Inc. to renew the annual subscription for two years for Oracle Primavera Unifier Program Controls Stack, increasing the amount by $87,336 to an amount not to exceed $181,036 and adding two years to the term of the agreement.
Attachments: 1. 20200310_r_Gafcon, 2. 20200310_a_Gafcon - Amendment, 3. 20200310_att_Gafcon - Original Agreement

Special Notice / Hearing:                         None__

      Vote Required:                         Majority

 

To:                      Honorable Board of Supervisors

From:                      Michael Callagy, County Manager

Adam Ely, Project Development Unit Director

 

Subject:                      Gafcon Amendment

 

RECOMMENDATION:

title

Adopt a resolution authorizing the President of the Board of Supervisors to execute an amendment to the agreement with Gafcon, Inc. to renew the annual subscription for two years for Oracle Primavera Unifier Program Controls Stack, increasing the amount by $87,336 to an amount not to exceed $181,036 and adding two years to the term of the agreement.

 

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BACKGROUND:

In January 2017, the Project Development Unit (PDU) was formed to oversee and manage ground up construction performed by the County of San Mateo. Multiple large County capital projects are underway which will require intensified operations for several years. PDU requires substantial support from specialized management tools to appropriately manage these critical and complex projects.

 

DISCUSSION:

PDU, with the assistance of Gafcon, Inc. and VRVC, LLC, has implemented a robust project and portfolio management tool, Oracle Primavera Unifier, which delivers continuous visibility into program performance and streamlines project management functions and processes. PDU is requesting to continue use of Unifier for the period of two years. A total of 16 licenses are required, plus hosting and support and/or training.

The Resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).

County Counsel has reviewed and approved the Resolution as to form.

FISCAL IMPACT:

Funding for this purchase is provided in the PDU budget and has been included in the FY 2019-20 Adopted Budget. There is no change to Net County Cost.