Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Ken Cole, Director, Human Services Agency
Subject: Amendment to the Agreement with Johnson Controls, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Johnson Controls, Inc., to extend the term through May 31, 2022 and increase the funding by $300,000 for a new total obligation amount not to exceed $700,000.
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BACKGROUND:
The County of San Mateo utilizes a cardkey security system to maintain building access control for safety and security purposes. On June 6, 2017, the Human Services Agency (HSA) entered into an Agreement with Johnson Controls, Inc. (JCI), for the term of June 6, 2017 through May 31, 2020, for the amount of $100,000 to make cardkey door modifications and improvements to HSA’s existing cardkey system. After obtaining approval from your Board on April 10, 2018, by Resolution No. R075835, the County amended its Agreement with JCI and increased the total obligation amount of the Agreement by $300,000, with no change to the term, to install an intrusion alarm system throughout HSA.
DISCUSSION:
HSA is requesting to further amend the agreement and add funding to cover the cost to make future modifications and enhancements to the cardkey and intrusion alarm system on an as needed basis for the extended term of the agreement. Improvements to the system would include adding cardkey programming override switches to lobby doors throughout HSA regional offices; adding additional cardkey readers in the reception areas of its lobbies; and expanding the intrusion alarm system at HSA’s office located at 555 Quarry Road.
The cardkey and intrusion alarm system installed throughout HSA is a part of the County’s existing card key system and is proprietary to JCI. HSA must utilize JCI to make modifications to the systems.
The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
The amendment and resolution have been reviewed and approved by County Counsel as to form.
FISCAL IMPACT:
The term of this agreement, as amended, is from June 6, 2017 through May 31, 2022. This amendment adds $300,000, for a new total obligation amount of $700,000. The additional expense incurred will be borne by the HSA programs that benefit from this agreement. Funding is estimated to be 70% state and federal and 30% Net County Cost. Budgetary appropriation for this amended agreement is included in the FY 2019-20 Adopted Budget and FY 2020-21 Preliminary Recommended Budget.