Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Adam Ely, Project Development Unit Director
Subject: Amendment to Agreement with Vanir Construction Management, Inc. for Project Management Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Vanir Construction Management, Inc. to continue to provide construction management services for County Projects, extending the term of the agreement through February 28, 2023 and increasing the amount by $1,372,000 to an amount not to exceed $3,388,944.
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BACKGROUND:
In January 2017, the Project Development Unit (PDU) was formed to manage ground up construction performed by the County. Multiple large capital projects are underway, and others are anticipated, requiring intensified operations for several years. To appropriately manage these critical and complex projects, the PDU requires scalable support from specialized consultants, including project managers.
On March 1, 2017, the PDU entered into an agreement with Vanir Construction Management, Inc. (Vanir) to provide project management support services based on Vanir’s demonstration of competence and professional qualifications necessary for the performance of the services required at a fair and reasonable price. Since that time, Vanir has successfully provided project management services in support of all PDU projects including the San Mateo Medical Center Project. Vanir continues to provide high quality consulting services in support of PDU’s mission and project success. Their services include day-to-day management assistance and coordination, ongoing constructability review, change order analysis, and substantial project controls and administrative support.
DISCUSSION:
By executing the amendment, PDU will have the ability to continue to utilize the expertise of Vanir that covers the full spectrum of a project including but not limited to owner representation, project and construction management, recommendations pertaining to preliminary studies and programming, California Environmental Quality Act process, due diligence, data gathering and analysis, design input and review, cost estimating, scheduling analysis, evaluation of work product, and enforcement of contract compliance.
The resolution contains the County’s standard provisions allowing amendment of County fiscal obligations by a maximum of $25,000 (in aggregate).
County Counsel has reviewed and approved the amendment and resolution as to form.
FISCAL IMPACT:
The term of this agreement will be extended by three years through February 28, 2023. The not to exceed amount for the agreement is $3,388,944 in aggregate. The cost of the contract will be funded by the budgets for the individual projects to which the consultant is assigned.