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File #: 19-1302    Version: 1 Name:
Type: Resolution Status: Passed
File created: Departments: HEALTH
On agenda: 1/28/2020 Final action: 1/28/2020
Title: Adopt a resolution authorizing the Chief of Health or her designee to execute an amendment to the agreement with AssureCare, LLC for enhancements to the Q Continuum System for the term of February 1, 2016, through December 31, 2021, increasing the amount by $370,000 to an amount not to exceed $1,115,000, with no change to the agreement term.
Attachments: 1. 20200128_r_Assurecare, 2. 20190128_a_AssureCare
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Lisa Mancini, Director, Aging and Adult Services

Subject: Amendment to Agreement with AssureCare, LLC for Enhancements to the Q Continuum System

RECOMMENDATION:
title
Adopt a resolution authorizing the Chief of Health or her designee to execute an amendment to the agreement with AssureCare, LLC for enhancements to the Q Continuum System for the term of February 1, 2016, through December 31, 2021, increasing the amount by $370,000 to an amount not to exceed $1,115,000, with no change to the agreement term.

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BACKGROUND:
San Mateo County Health's Aging and Adult Services (AAS) selected Charles H. Mack, Inc. to provide the Q Continuum System (Q System) as its primary case management system after a Request for Proposals (RFP) in December 2002. In May 2014, Charles H. Mack, Inc. was acquired by AssureCare, LLC (AssureCare).

On December 13, 2016, the Board approved an agreement with AssureCare for the term of February 1, 2016 through December 31, 2021 in the amount of $745,000.

In 2015, AAS issued an RFP for a new case management system. There were nine respondents to the RFP. After an extensive review of the responses, the selection committee determined that there was not a better or more cost-effective alternative to the existing Q System.

DISCUSSION:
AAS serves as the local Area Agency on Aging (AAA). AAAs were created by the federal Older Americans Act as the focal point for concerns about aging at the community level. As an AAA, AAS has to provide program data to the federal government's National Aging Program Information System (NAPIS).

In addition to its obligations to gather and report information as an AAA, San Mateo County was designated, under California's AB786 (2003), as the state pilot for implementing a single Uniform Assessment Tool (UAT) for all in-hom...

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