Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with ScriptPro USA, Inc. to Provide a Robotic Prescription Dispensing System
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with ScriptPro USA, Inc. to provide a robotic prescription dispensing system, extending the term through December 31, 2020 and increasing the amount by $55,000, to an amount not to exceed $500,200.
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BACKGROUND:
On June 9, 2009, your Board approved an agreement with ScriptPro USA, Inc.
(ScriptPro) to provide a Robotic Prescription Dispensing (RPD) system at the Pharmacy of San Mateo Medical Center (SMMC). ScriptPro provides an RPD system that automates repetitive manual dispensing tasks accurately and efficiently. The agreement has been amended multiple times for support and maintenance.
SMMC’s Pharmacy is currently managing a large number of complex IT-related projects, including an update for its RPD system. In order to help manage and ultimately expedite these IT projects, the director of SMMC’s Pharmacy was recently assigned an IT project manager.
DISCUSSION:
SMMC is asking your Board for its approval of this amendment in order to extend support and maintenance under the current agreement by 18 months, with an associated increase in funding. This will allow the SMMC Pharmacy Director and IT project manager time to develop a project plan, issue a Request for Proposals, select a vendor, and implement a new RPD system.
The amendment and resolution have been reviewed and approved by County Counsel as to form. This amendment is coming to your Board late due to prolonged negotiations.
The resolution contains the County’s standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
The County’s Contract Compliance Committee has approved a waiver request for the eighteen-month extension.
It is anticipated that 100% of prescriptions will be accurately provided in a timely manner.
PERFORMANCE MEASURE:
|
Measure |
FY 2018-19 Actual |
FY 2019-20 Projected |
|
Percent and number of prescriptions accurately provided in a timely manner |
100% 100,000 prescriptions |
100% 100,000 prescriptions |
FISCAL IMPACT:
The term of the revised agreement is August 1, 2008 through December 31, 2020. The amount of the agreement is not to exceed $500,200. The amendment increases the contract amount by $55,000. Funds in the amount of $36,666 are included in the SMMC FY 2019-20 Adopted Budget. Similar arrangements will be made for future years.
Expenses at SMMC are covered by fees for services or third-party payors whenever possible. The portion of expenses for services provided to the medically indigent or to those covered by programs that do not meet the full costs of care is covered by the County’s General Fund contribution to SMMC, and is within the existing annual appropriation.