Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors (Acting as the Governing Board of Commissioners for the Housing Authority of the County of San Mateo)
From: Ken Cole, Executive Director
Subject: Agreement with Exygy, Inc. for professional services
RECOMMENDATION:
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Acting as the Governing Board of Commissioners of the Housing Authority of the County of San Mateo, adopt a resolution waiving the Request for Proposals process and authorizing the Executive Director of the Housing Authority of the County of San Mateo or the Executive Director's Designee to execute an agreement with Exygy, Inc. for professional services in support of the affordable housing web portal pilot for San Mateo County, for a term of October 1, 2019 through March 31, 2020 in a total amount not to exceed $375,000.
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BACKGROUND:
Currently, there is no web portal that consolidates all affordable housing listings available in San Mateo County. Instead, affordable housing applicants must visit one housing development at a time, often in-person, and complete numerous unique housing applications that each require separate backup documentation. Applicants must then keep track of the status of each application by calling leasing agents and/or city staff multiple times per year.
The City and County of San Francisco ("San Francisco") experienced the same problem described above. In an effort to resolve the problem, San Francisco implemented an affordable housing web portal system called DAHLIA in 2017. San Francisco partnered with Exygy, Inc. ("Exygy") to design an intuitive, transparent online experience to find and apply for affordable housing. This web portal was the first of its kind and resulted in a reduced application time from several days to minutes, and an increase in the digital adoption rate for San Francisco.
On November 13, 2018, the Board of Supervisors authorized the Information Services Department ("ISD") to e...
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