Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael P Callagy, County Manager
Subject: Lease Agreement with 400 Convention Way, LLC, for office space occupied by Assessor Property Assessment System (APAS) at 400 Convention Way, Redwood City (Lease 1331)
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The President of the Board of Supervisors to execute a lease agreement with 400 Convention Way, LLC, for 8,676 square feet of office space at 400 Convention Way, Redwood City, California, for an initial term of three years, with four options to extend for one year each, at an initial monthly Base Rent of $30,366.00; and
B) The County Manager, or his designee, to accept or execute on behalf of the County of San Mateo any and all notices, options, consents, approvals, terminations, and documents associated with the lease agreement.
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BACKGROUND:
The APAS project team was initially located in the Elections Phone Bank (which was only available through November 2019 due to the Presidential Primary and General Election) at 40 Tower Road which required minimal modifications and allowed the APAS project to be launched in January of 2019. At that time, the Tower Road remodel project was expected to be completed by November of 2019 and would have provided space for the APAS team for the next 2 1/2 to 3 years. However, the Tower Road remodel was postponed to a future undetermined date.
Hence, the need for an APAS project team satellite office near County Center. To accommodate the required relocation of the APAS project team, Real Property Services was able to secure a cost-effective facility at 400 Convention Way, Redwood City. This location is within walking distance of County Center and will create significant efficiencies by having the Assessor business users and the APAS IT project teams in the same location.
DISCUSSION:
Real Property Services prepared a three-year Lease Agre...
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