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File #: 19-855    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/31/2019 Departments: CONTROLLER
On agenda: 9/17/2019 Final action: 9/17/2019
Title: Adopt a resolution authorizing an agreement with Axsium Group Ltd. for the purpose of providing timekeeping application support services for the term of October 1, 2019 through September 30, 2021, with an option to extend for an additional one-year term through September 30, 2022, for a total amount not to exceed $198,500.55.
Attachments: 1. 20190917_r_AxsiumGroup.pdf, 2. 20190917_a_AxsiumGroup.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Juan Raigoza, Controller
Subject: Agreement with Axsium Group Ltd.

RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Axsium Group Ltd. for the purpose of providing timekeeping application support services for the term of October 1, 2019 through September 30, 2021, with an option to extend for an additional one-year term through September 30, 2022, for a total amount not to exceed $198,500.55.

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BACKGROUND:
Automated Timekeeping System (ATKS) is the County of San Mateo's (County) official system of record for County employees' timesheet data. Employees fill out their timesheets on a weekly basis and the Controller's Office exports this data on a bi-weekly basis to process payroll in the HR/Payroll processing system, Workday. ATKS is considered a mission-critical system as it needs to be up and running and updated with latest system logic that complies with various collective bargaining agreements to ensure that the over 6,500 County employees are accurately paid bi-weekly on a consistent, timely manner.

DISCUSSION:
In July 2019, a Request for Proposal was issued to procure a combination of technical support and system enhancement services to the County's timekeeping system application. The County received one proposal from Axsium Group Ltd. (Axsium) to perform such services for the Workforce Management by Infor version 6.2.1.12.

Axsium is a third-party vendor that specializes in implementing and supporting Infor's Workforce Management suite. The County has previously partnered with Axsium on several projects including the initial implementation of ATKS in 2008, implementing daily timesheet functionality for San Mato Medical Center in 2013 and significant integration modifications due to the Workday implementation in 2015. While the County has resources in both the Controller's Office and ISD to support ATKS, t...

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