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File #: 19-886    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/11/2019 Departments: INFORMATION SERVICES
On agenda: 9/17/2019 Final action: 9/17/2019
Title: Adopt a resolution waiving the Request for Proposals (RFP) process and authorizing an agreement with Presentation Products, Inc., dba Spinitar to provide audiovisual support and maintenance services for the Regional Operations Center for the term of November 1, 2019 to October 31, 2020, in an amount not to exceed $250,000.
Attachments: 1. 20190917_r_Spinitar, 2. 20190917_a_Spinitar
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Jon Walton, Chief Information Officer, Information Services Department
Subject: Agreement with Presentation Products, Inc., dba Spinitar for Support of Audiovisual Systems

RECOMMENDATION:
title
Adopt a resolution waiving the Request for Proposals (RFP) process and authorizing an agreement with Presentation Products, Inc., dba Spinitar to provide audiovisual support and maintenance services for the Regional Operations Center for the term of November 1, 2019 to October 31, 2020, in an amount not to exceed $250,000.

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BACKGROUND:
The Information Services Department (ISD) provides audiovisual (AV) services across the County, including the design, installation, training and support of equipment and spaces for presentation, automation, conferencing, collaboration, digital signage, touch panels, audio processing, and more.

The Regional Operations Center (ROC) will be ready for occupancy in the fall of 2019. The technology solution in the building includes a complex AV system to support the needs of the tenants (Public Safety Communications, Office of Emergency Services, and Human Resources) and visitors who will be using the common areas. This contract is necessary to support and maintain the components of that AV solution.

DISCUSSION:
The AV solution that was designed for the ROC is unlike traditional presentation environments. Its design includes specialized equipment and redundancies for control and equipment failure. Another unique feature of the solution is the ability to "broadcast" video remotely or locally throughout the facility. Furthermore, it includes the ability to add sources and destinations as necessary without a complete system overhaul.

Spinitar was contracted to implement the AV solution at the ROC. They are the most familiar with the design and installation of the system, and thereby, ISD requests a waiver of the RFP pro...

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