Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Scott Gilman, Director, Behavioral Health and Recovery Services
Subject: Agreement with Fivebase, LLC for Configuration and Programmatic Expansion Services
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Fivebase, LLC for configuration and programmatic expansion services of the County's myAvatar system for the term July 23, 2019 through September 30, 2019, in an amount not to exceed $175,000.
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BACKGROUND:
In February 2017, Behavioral Health and Recovery Services (BHRS) established a continuum of care model based on the American Society of Addiction Management (ASAM) and other best practice standards related to timely access to care and care coordination. The myAvatar system (myAvatar) is BHRS's Electronic Health Record (EHR), which tracks limited substance use disorder (SUD) treatment data and collects the following information: client demographics, episodes of care, and units of service. Access to quality data trends and data within the SUD treatment system has been identified as a significant barrier to realizing the goals of the ASAM continuum of care model.
Under the B-1 Administrative Memorandum, sole source services are exempt from the Request for Proposal process. Fivebase, LLC (Fivebase) is a sole source provider because of its extensive prior experience with the BHRS version of the NetSmart myAvatar software.
DISCUSSION:
On December 28, 2018, the California Department of Health Care Services announced the availability of 2018 Substance Abuse Prevention Treatment Block Grant (SABG) excess funds, to be fully expended by September 30, 2019. The excess funds allowed grantees to enhance data collection and reporting, thus facilitating the use of evidence-based practices and care coordination.
Through this contract, Fivebase will enhance myAvatar to include...
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