Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Chief Elections Officer & Assessor-County Clerk-Recorder
Subject: Agreement with Dominion Voting Systems Corporation for Leasing a Voting System
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Dominion Voting Systems Corporation for leasing the Democracy Suite 5.2 Voting System and associated services, for the term of July 1, 2019 through June 30, 2022, with an option to renew for up to two additional three-year terms, for an amount not to exceed $5,821,147.45.
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BACKGROUND:
In 2018, San Mateo County was among the first five counties to implement the California Voter's Choice Act (VCA). This law brought many changes to the voter experience, including Vote Centers where all registered voters in the county can cast their ballots, up to thirty days of in-person voting, a Vote by Mail ballot for every voter, and the ability to register and vote provisionally at a Vote Center through Election Day.
The transition from a polling place model to the All-Mailed/Vote Center model brought significant change to the management and operation of elections in San Mateo County. New technologies were required to fulfill the obligations of the law, as well as changes to long-held practices and procedures. This process is not complete. Additional human and technological infrastructure is required to ensure the efficiency and success of not just the next election, but the next decade of elections and beyond. These investments must include:
* Voting System Replacement
* Mail Sorter Replacement
* Mail Extractor Desks Purchase
* Election Night Results Software Replacement
* Helpdesk Software Replacement
* Electronic Poll Books
* Smartsheet Software Application
The acquisition most urgently needed to successfully conduct the upcoming Presidential Primary and General Election is a replacement for the county's electroni...
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