Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, San Mateo County Health
Chester J. Kunnappilly, MD, Chief Executive Officer, San Mateo Medical Center
Subject: Amendment to the Agreement with Ability Network Inc. to Provide a Medicare Software Application
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Ability Network, Inc. to provide a Medicare software application, extending the term through October 31, 2020, and increasing the amount by $49,000, to amount not to exceed $149,000.
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BACKGROUND:
Medicare requires a dynamic data exchange (DDE) software application to process claims. In November 2012, the Chief Executive Officer of San Mateo Medical Center (SMMC) approved an agreement with Ability Network, Inc. (Ability), to provide a DDE software application. SMMC solicited for quotes and Ability was chosen as the lowest priced provider. The agreement has been amended multiple times to change the scope of work, extend the term and increase the not to exceed amount.
DISCUSSION:
This amendment will allow SMMC to continue to process its Medicare claims using Ability's software. This amendment will extend the term of the agreement through October 31, 2020, with an associated increase in funding. SMMC is requesting your Board waive the Request for Proposals (RFP) process for continued access for these services and allow SMMC time to complete an RFP and get a new agreement in place. SMMC expects to release an RFP in mid-2020.
The amendment and resolution have been reviewed and approved by County Counsel as to form.
The resolution contains the County's standard provisions allowing amendment of the County fiscal obligations by a maximum of $25,000 (in aggregate).
The Information Services Department has reviewed and approved the IT component of this agreement.
The County's Contract Compliance Committee has approved a wa...
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