Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Juan Raigoza, Controller
Subject: Agreement with Motive Power, Inc., for Project Management Services
RECOMMENDATION:
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Adopt a resolution authorizing an agreement with Motive Power Inc. to provide project management services for the term of May 14, 2019 through October 31, 2019, in an amount not to exceed $250,000.
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BACKGROUND:
Currently, the Controller and Tax Collector's Offices share a property tax system used to calculate, collect, and distribute property taxes in San Mateo County. It is a legacy system that is decades old and in 2014 both offices began the process of planning for its replacement. On June 27, 2017, the Board authorized the Tax Collector to enter into an agreement with Grant Street Group for a new tax collection system.
Since then, the Controller's Office has been working with the Tax Collector's Office and Grant Street Group to develop and implement the necessary interfaces to ensure the Controller's current system and the Tax Collector's new system function properly. The Controller's Office previously contracted with Eaton and Associates, for project management services to assist in this effort. However, the project management hours required were greater than anticipated and that contract has been fully spent.
DISCUSSION:
The Controller's Office issued a Request for Proposal in January 2019, with the goal of obtaining Project Management Services for the remainder of the above mentioned project, as well as its upcoming Property Tax System upgrade project. The RFP was split into two phases, 1) finishing the interface project to the Tax Collector's new system and 2) the Controller's Property Tax System Upgrade Project.
Details of Phase 2 still need to be finalized, but since the Tax Collector's Office anticipates going live with its new system in July 2019, and Phase 1 is already underway, obtaining Project M...
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