Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Assessor-County Clerk-Recorder and Chief Elections Officer
Subject: Amendment to Agreement with Mikasoft, Inc. for Project Management Services for Assessor's Property Assessment System (APAS)
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The execution of an amendment agreement with Mikasoft, Inc. for consulting and project management services, extending the term from October 1, 2018 through June 30, 2019, and increasing the fiscal obligation by not more than $258,300; and
B) Authorizing the Assessor-County Clerk-Recorder, or his designee, to execute subsequent amendments and minor modifications not to exceed $25,000 (in the aggregate) and/or modify the contract term and/or services within the current or revised fiscal provisions.
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BACKGROUND:
At the core of the business operations of our Appraisal Services Division is a digital data management system which stores and processes data relating to the ownership, characteristics and appraisal values of all taxable properties in the county. Our legacy system (EZ Access), installed in 1999, is near the end of its useful life and we on the path to replacing it with a customized system that we call the Assessor's Property Assessment System (APAS). The APAS project is expected to span three to four years, implemented in phases.
Our February 2017 request for proposals process for this custom software development project yielded the selection of Sapient Corporation. The Sapient proposal utilizes the Salesforce Platform as a Service (PaaS) to develop the APAS solution. The APAS project was approved in March and commencement of contract negotiations started in April 2018. Funding for the project in fiscal FY 2018-19 has been approved as well as a five-year budget plan. In the event we execute a contract with Sapient and Salesforce, project work will continue to be perform...
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