Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Mark Church, Chief Elections Officer & Assessor-County Clerk-Recorder
Subject: Resolution authorizing an amendment to the service agreement with Hart InterCivic, Inc. for Voting System Maintenance and Support Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Hart InterCivic, Inc. for maintenance and support services for the County's electronic voting system, extending the term of the agreement from July 1, 2018 through June 30, 2020, and increasing the maximum amount of the agreement by $553,201 for a new total amount not to exceed of $12,716,517.24.
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BACKGROUND:
On August 15, 2006 (Reso. 068199), the County entered into an agreement with Hart InterCivic, Inc. ("Hart") to acquire, implement and maintain a new electronic countywide voting system through August 15, 2010, at a maximum cost of $10,453,516.49, which amount was subsequently revised downward to $10,187,516.49 (Reso. 069198). The parties then entered into the following amendments to extend the Agreement and increase the maximum costs:
DATE
RESO.
EXTENSION THROUGH
MAX. COST INCREASE
August 15, 2010
071018
August 14, 2013
$665,718.75
August 6, 2013
072715
June 30, 2016
$758,199.50
June 28, 2016
074629
June 30, 2018
$551,881.50
CURRENT MAX COST
$12,163,316.24
DISCUSSION:
The proposed amendment to the Agreement (the "fourth amendment") would further extend the term of the agreement from July 1, 2018 through June 30, 2020. This proposed extension of maintenance and support services is essential to ensuring the system's maximum functionality, accuracy and security, as well as the reliability, integrity and efficiency of the County's election operations. The proposed extension would increase the maximum costs by $553,201.00, for a new total maximum cost amount of $12,716,517.24.
The proposed resolution authorizing the four...
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