Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C Porter, Director of Public Works
Subject: Agreement with Interstate Grading & Paving, Inc. for the Reconstruction of Seventh (7th) Avenue from Middlefield Road to Edison Way - North Fair Oaks area - [County Project No. RW703, Project File No. E4957000]
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The President of the Board to execute an agreement with Interstate Grading & Paving, Inc., for the reconstruction of Seventh (7th) Avenue from Middlefield Road to Edison Way - North Fair Oaks area, in the amount of $1,277,167; and
B) The Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $127,833, or approximately 10% of the agreement amount; and
2. File a Notice of Exemption for a California Environmental Quality Act Categorical Exemption.
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BACKGROUND:
On February 13, 2018, your Board adopted Resolution No. 075715, which adopted plans and specifications, including conformance with prevailing wage scale requirements and calling for sealed bids for the above mentioned project.
DISCUSSION:
On Tuesday, March 20, 2018, bids were accepted for this project and subsequently referred to Public Works for checking and recommendation. The bid of:
Interstate Grading & Paving, Inc.
128 South Maple Avenue
South San Francisco, CA 94080
at $1,277,167.00 was the lowest responsible bid received for the work. The Engineer’s estimate was $1,350,000. A summary of the bids received is attached as Exhibit “A”.
Department staff has determined that this project qualifies for a Categorical Exemption pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for Implementation, which provides that repair and maintenance of existing streets and highways is exempt from review. We request your authorization to file a Notice of Exemption for a California Environmental Quality Act (CEQA) Categorical Exemption for this project.
County Counsel has reviewed and approved the resolution and agreement as to form.
Approval of this action will contribute to the Shared Vision 2025 outcome of a Livable Community by improving our roads for use by the traveling public to support livable connected communities.
FISCAL IMPACT:
The total estimated cost for construction is $1,405,000.00, which includes authorization for up to $127,833.00 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.
The project is proposed to be financed as follows:
Senate Bill 1 Road Maintenance and
Rehabilitation Account (SB1) $1,393,780.00
Fair Oaks Sanitary Maintenance District* $ 9,020.00
Pacific Gas and Electric Company $ 2,200.00
Total Cost $1,405,000.00
* Resolution No. 064550 executed by your Board on June 19, 2001 authorizes the Director of Public Works to enter into agreements with special districts and utility companies for work less than $50,000 proposed to be done in conjunction with County road projects.
Reimbursement for the cost of doing work on the Fair Oaks Sewer Maintenance District and Pacific Gas and Electric Company will be through individual agreements with utility companies.
There is no impact to the General Fund.
Attachment: Exhibit “A” - Summary of Bids Received