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File #: 19-258    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/5/2019 Departments: PLANNING AND BUILDING
On agenda: 3/26/2019 Final action: 3/26/2019
Title: Adopt a resolution authorizing an amendment to the agreement with Avocette Technologies, Inc., for the provision of additional professional technical services to include Accela-related work for Menlo Park Fire Protection District, and increasing the amount of the agreement by $200,000 to an amount not-to-exceed $380,000.
Attachments: 1. 21090326_r_ Avocette.pdf, 2. 21090326_a_Avocette, 3. 21090326_att_Exhibit A-1 .pdf, 4. 21090326_att_Exhibit B.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Steve Monowitz, Community Development Director
Subject: Resolution Authorizing Amendment to Agreement with Avocette Technologies, Inc.

RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Avocette Technologies, Inc., for the provision of additional professional technical services to include Accela-related work for Menlo Park Fire Protection District, and increasing the amount of the agreement by $200,000 to an amount not-to-exceed $380,000.

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BACKGROUND:
In January 2017, the Planning and Building Department (Department) entered into a contract with Avocette Technologies, Inc. (Avocette) to provide professional technical services to support the Department's Accela permit tracking system, with a term of January 24, 2017 through January 23, 2020, and total contract amount of $180,000. The Department selected Avocette after conducting a Request for Proposal (RFP) released in November 2016. This is the first contract amendment.

DISCUSSION:
Accela is the Department's permit tracking system. While the Department is responsible for the management of Accela, this permit tracking system is not exclusively for the use of the Department. Other County departments and other jurisdictions that have a role in processing planning or building permits, such as the Public Works Department and Menlo Park Fire Protection District (District), have rights to access Accela. The District has requested certain upgrades to the Accela functionality, including expansion of the code enforcement functionality, asset management functionality, and annual dependency permitting, as well as integration points for electronic plan review. The proposed amendment will allow Avocette to provide the services required to fulfill the District's request, through an addition to the scope of work (reflected in Exhibit A-1), and an increase in...

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