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File #: 19-260    Version: 1 Name:
Type: Resolution Status: Passed
File created: 2/19/2019 Departments: PUBLIC WORKS
On agenda: 3/26/2019 Final action: 3/26/2019
Title: Adopt a resolution authorizing the Director of Public Works to proceed with: A) Preparing plans and specifications for projects to be constructed during the 2019 construction season, which are maintenance type projects that: 1. Do not have long lead times for design; and 2. Are not considered controversial requiring specific property owner input; and Do not require state or federal grant approvals that have not previously been approved by the Board; and 3. Do not require extensive permit approvals from regulatory agencies; and B) Advertising for bids on the maintenance type projects as defined above.
Attachments: 1. 20190326_r_2019 Streamlined Road Projects, 2. 21090326_att_Exhibit A 2019 Project List.pdf
Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: 2019 Streamlined Advertisement/Award Process of Road Projects - County Wide

RECOMMENDATION:
title
Adopt a resolution authorizing the Director of Public Works to proceed with:

A) Preparing plans and specifications for projects to be constructed during the 2019 construction season, which are maintenance type projects that:

1. Do not have long lead times for design; and

2. Are not considered controversial requiring specific property owner input; and Do not require state or federal grant approvals that have not previously been approved by the Board; and

3. Do not require extensive permit approvals from regulatory agencies; and

B) Advertising for bids on the maintenance type projects as defined above.

body
BACKGROUND:
Your Board has previously adopted resolutions authorizing the use of a "streamlined" process for maintenance-type projects to shorten the time required to award a contract in order to ensure compliance with specific funding or construction deadlines.

Your Board executed Resolution No. 075065 on February 28, 2017 and Resolution No. 075442 on September 12, 2017, which authorized the Director of Public Works to file applications to the Metropolitan Transportation Commission for federal funding for resurfacing portions of Canada Road and Edgewood Road.

DISCUSSION:
Streamlined Advertisement/Award Process
The Public Contract Code provides that projects over $200,000 must be formally advertised and then awarded by the governing body based on competitive bids. Typically, the formal bid process involves two separate actions by your Board for each project: a resolution adopting plans and specifications and calling for sealed bids; and a
resolution awarding a contract to the low bidder. Authorizing the Director of Public Works to advertise for bids for multiple projects at one time reduces o...

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