Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
FROM: Peggy Jensen, Interim Parks Director
SUBJECT: Amendment of the professional on-call service agreements with Gates and Associates, Rincon, and Fall Creek Engineering
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The President of the Board of Supervisors to execute amendments to the agreements for professional on-call services with Gates and Associates, Rincon, and Fall Creek Engineering extending the termination date from January 31, 2019, to January 31, 2020; and
B) The Parks Director, or her designee, to execute further amendments to the agreements to modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate per Agreement), and/or modify the Agreements' terms and/or services, so long as the modified term(s) and/or services is/are within the current or revised fiscal provisions.
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BACKGROUND:
In an effort to expedite the delivery of park projects, the Parks Department ("Department") often uses on-call consultants. On January 26, 2016, the County entered into agreements with twelve firms to provide various professional on-call services for the Department, including civil engineering, geotechnical engineering, landscape planning, environmental and permit compliance, and archaeological services.
All of the Department's agreements for professional on-call services are set to expire on January 31, 2019. However, three of the agreements ("Agreements") are with on-call firms - Gates and Associates, Rincon, and Fall Creek Engineering - that are still working on priority projects for the Department. For this reason, the Department desires to extend the term of these firms' agreements.
Because the on-call services model has worked well for the Department, the Department has released a Request for Proposals for new on-call consultants and contractors and anticipates bringing several agreements to your Bo...
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