Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Jon Walton, CIO/Director Information Services Department
Subject: Master Services Agreements Resolution
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the Master Services Agreements Resolution 073010, to extend the term through June 30, 2019.
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BACKGROUND:
On October 31, 2013, the Information Services Department (ISD) released Request for Proposals (RFP) #ISD1825 to pre-qualify a variety of technology vendors for a broad spectrum of IT project-based needs. On February 11, 2014, the Board approved Resolution #073010 to authorize the Chief Information Officer or his designee to execute agreements on an as-needed basis with 38 pre-approved vendors for an aggregate not to exceed amount of $25,000,000. On July 15, 2016, ISD released a second RFP to allow additional vendors to apply to join the vendor pool. The 2016 RFP resulted in the addition of 47 pre-approved vendors, through Board Resolution #075006, for a new total of 85 pre-approved vendors. The feedback from staff, customers, and vendors about the Master Services Agreements (MSA) IT contract process has been positive due to the fact that it has effectively shortened the duration from request issuance to contract award to approximately three months, from the typical eight months of a traditional RFP process. This enables IT projects to be delivered more expeditiously by pre-approved vendors.
DISCUSSION:
The current MSA Resolution is due to expire on February 10, 2019 and ISD will release a new RFP to establish a new list of vendors and term. ISD hereby requests an extension of the current MSA Resolution term to June 30, 2019. No additional funds are being requested and as such the current aggregate not to exceed amount remains unchanged and the Chief Information Officer or his designee will continue to be authorized to execute all agreements and amendments, inclu...
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