Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Michael Callagy, County Manager
Deborah Bazan, Director of the Project Development Unit
Subject: Information Technology Project Management Agreement Amendment
RECOMMENDATION:
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Adopt a resolution authorizing the Project Development Unit (PDU) Director or his/her designee to execute an amendment to the agreement with Evo to provide information technology project management services and support increasing the agreement by $300,000 for a new not to exceed amount of $399,900.
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BACKGROUND:
On October 20, 2015, this Board approved a Design/Build Agreement with McCarthy Building Company for the construction of the Regional Operations Center (ROC), to include a new Data Center as part of the facility. Demolition of the existing buildings on the former motor pool site began in early 2016 and concluded in the late summer of 2017. Deep Soil Mixing (DSM) as part of the seismic stability of the ROC was completed in January 2018 and a topping out ceremony was held May 9, 2018.
A data center is a facility used to house computer systems and associated components that include but are not limited to telecommunications systems, storage systems, and phone systems. A data center generally requires redundant or backup power systems, redundant data communications connections, environmental controls (e.g. air conditioning, fire suppression), and security devices.
The County currently houses its core Data Center in a temporary, leased colocation facility at 1320 Marshall Street. This facility supports the county’s data storage, network, and computing infrastructure, as well as mission critical IT infrastructure. The majority of previous Data Center space was located in 455 County Center before it was eliminated as part of the remodel. The County developed the Marshall Street Facility as a “bridging strategy” measure until the Regional Operations Center Data Center could be completed and will be decommissioned and dismantled once services are transferred to the ROC Data Center. Components from the Marshall Street Facility will be utilized in other new construction projects.
General support systems for the ROC Data Center have been provided in the construction of the overall building. Due to the Mission Critical nature of the Data Center, a specialized contractor is required for buildout and a specialized project manager needed to oversee the construction process.
In August 2018, it was determined that management of the new County Data Center would fall under the Project Development Unit to ensure proper coordination and timing with the overall ROC project.
DISCUSSION:
Since August 20, 2018, Evo has been under contract with the PDU to lead the specialized team that manages the complex construction of the new County Data Center when they were contracted. Evo has provided excellent service and PDU would like to continue to use their services to manage completion of the Data Center construction.
This contract and the project management of the Data Center build out will be managed by the PDU.
County Counsel has reviewed and approved the resolution as to form.
Approval of these actions will contribute to the Shared Vision 2025 outcome of Collaborative and Safe Community by advancing this project that will provide regional benefits to San Mateo County residents.
FISCAL IMPACT:
Funding for this purchase is provided in the ROC $64,500,000 project budget funded by Measure K. The overall project budget includes the $6,500,000 approved in Fiscal Year 2018-19 Budget September Revisions (Final Budget Changes) for ROC information technology infrastructure.