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File #: 19-017    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/7/2018 Departments: CONTROLLER
On agenda: 1/8/2019 Final action:
Title: Adopt a resolution authorizing an amendment to the agreement with PCMG, Inc. for managed system hosting services, increasing server specifications and increasing the amount of the agreement by $183,717.72 for a total amount not to exceed of $1,286,202.04.
Attachments: 1. 20190108_r_PCMG, Inc.pdf, 2. 20190108_a_PCMG, Inc.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Special Notice / Hearing: None__
Vote Required: Majority

To: Honorable Board of Supervisors
From: Juan Raigoza, Controller
Subject: Amendment to the Agreement with PCMG, Inc. for Managed System Hosting Services.

RECOMMENDATION:
title
Adopt a resolution authorizing an amendment to the agreement with PCMG, Inc. for managed system hosting services, increasing server specifications and increasing the amount of the agreement by $183,717.72 for a total amount not to exceed of $1,286,202.04.

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BACKGROUND:
On February 24, 2015, this Board adopted Resolution No. 073664 authorizing the Controller's Office to enter into an agreement with PCMG, Inc. (PCMG) (Agreement No. 14610-15-R073664) for the provision of managed hosting services for the Controller's property tax system for the initial term of April 1, 2015 through June 30, 2018. The Board subsequently authorized three amendments to the Agreement dated November 5, 2015 (Amendment I), September 1, 2017 (Amendment II), and June 19, 2018 (Amendment III) respectively, modifying the services to be provided by PCMG and ultimately extending the contract term to June 30, 2020.

DISCUSSION:
The current amendment is proposed because the hosted servers require more processing power, memory, and storage than originally anticipated due to: 1) increased computational load in connection with migration to the Tax Collector's new property tax system; and 2) significantly high utilization of the current servers.

1) The Tax Collector's Property Tax System Upgrade Requires a Second Instance of the Current System

The Tax Collector's migration to a new property tax system has required the development, testing, and implementation of multiple interfaces to pass data back and forth between the Controller's and Tax Collector's systems. This process requires a complete separate instance of the current system that will run in parallel until the Tax Collector's new system is fully implemented.

After upgrading the s...

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