Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Administrative Changes to the Maintenance Service Agreement with Regatta Solutions, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing the assignment of the agreement with Regatta Solutions, Inc., to Cal Microturbine, Inc., for the remainder of the contract under the same terms and conditions to maintain existing factory protection plan services from the manufacturer, Capstone Turbine, for the term through March 31, 2019, in the amount of $59,279.40.
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BACKGROUND:
On March 12, 2013, your Board adopted Resolution No. 072408 authorizing an Agreement with Regatta Solutions for services, repair and rebuild of the microturbines at the Youth Services Center (YSC) for the term of April 1, 2013 through March 31, 2019. Microturbines provide a cleaner and more efficient source of heat and electricity to the YSC, which is considered an essential service facility.
On May 10, 2018, the Department of Public Works (Department) received notice that Regatta Solutions, Inc. (Regatta) will no longer provide factory protection plan services under their contract with the Department. Capstone Turbine, the manufacturer of the microturbines, advised the County they will continue to provide factory protection plan services under a new service provider, Cal Microturbine, Inc. The existing agreement with Regatta Solutions does not allow for assignment of service to another provider who is authorized by the manufacturer to continue factory protection services. Cal Microturbine is also the only authorized provider of factory protection services authorized by the manufacturer in this region.
DISCUSSION:
It is in the best interest of the County to assign the remainder of the contract with Regatta Solutions to Cal Microturbine to maintain essential services at the YSC and continue to provide heat and power to that facility on a 24-hour basis.
The Department is requesting your Board’s approval to authorize the assignment of the Agreement with Regatta Solutions, Inc. to Cal Microturbine, Inc. to avoid the interruption of services. Any increase above the amount or term of the original authorized Agreement(s) would be submitted to your Board for approval.
County Counsel has reviewed and approved the resolution as to form.
Approval of this action contributes to the Shared Vision 2025 outcome of a Collaborative Community by approaching maintenance services projects in County facilities with fiscal accountability and concern.
FISCAL IMPACT:
The term of the proposed agreement with Cal Microturbine is through March 31, 2019 in an amount up to $59,279.40. Funds for this action is included in the FY 2018-19 Adopted Budget.
There is no additional General Fund impact.