Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise F. Rogers, Chief, Health System
Subject: Agreement with Prins Williams Analytics, LLC for Research and Evaluation Services
RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Prins Williams Analytics, LLC for evaluation and research services for the term July 1, 2018 through June 30, 2020, in the amount of $260,000.
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BACKGROUND:
Federal and State programs require Behavioral Health and Recovery Services (BHRS) to submit evaluations and reports on program outcomes. These requirements have increased because of the Mental Health Services Act, which requires evaluation design, analysis, and reporting on new initiatives to improve access to underserved populations. Measure K funding has also increased reporting requirements.
In September 2015, BHRS issued a Request for Proposals to select a provider of research and evaluation services. Prins Williams Analytics (PWA) submitted a proposal and was selected to provide a portion of these services, along with another proposer, American Institutes for Research for Evaluation and Research Services.
DISCUSSION:
BHRS is contracting with PWA to provide research, analysis, and evaluation services.
PWA will assist BHRS with the development and improvement of its performance monitoring databases, as well as the collection and analysis of Performance Outcomes and Quality Improvement (POQI) surveys.
The anticipated duration of the agreement was for 3 years with an option to renew for an additional 2 years. BHRS is now granting PWA the additional 2 years so that they can complete the substantial and state mandated work on the performance monitoring databases (including the San Mateo County Analysis database) and the POQI surveys.
The agreement and Resolution have been reviewed and approved by County Counsel as to form. This agreement is on the Continuing Resolution. The agreement is late due to protracted negotiations with the vendor.
The resolution contains the County’s standard provisions allowing amendment of the County’s fiscal obligations by a maximum of $25,000 (in aggregate).
The agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by providing research and evaluation services to evaluate the quality, utilization and need of mental health and co-occurring services for BHRS clients. Research and evaluation is a function needed to ensure the quality of BHRS’ services and identify gaps in either services or the populations served. It is anticipated that 100% of the data collection and analyses for the semi-annual state mandated POQI survey will be completed and submitted within the California Institute for Behavioral Health Solutions (CIBHS) timelines and reporting format.
PERFORMANCE MEASURE:
|
Measure |
FY 2017-18 Actual |
FY 2018-19 Projected |
|
Percentage of the data collection and analyses for the semi-annual state mandated POQI survey completed and submitted within the CIBHS timelines and reporting format. |
90% |
100% |
FISCAL IMPACT:
The term of the agreement is July 1, 2018 through June 30, 2020. The amount of the agreement is not to exceed $260,000 for the two-year term. Of this amount, 130,000 is included in the BHRS FY 2018-19 Recommended Budget. It is anticipated that Federal Financial Participation for Medi-Cal will fund $48,100, 1991 Realignment will fund $49,310, and MHSA will fund $20,300. The Net County Cost is $12,290. Similar funding arrangements will be in place for FY 2019-20. The payment provisions and levels of service remain essentially the same as those of the prior agreement.