Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Road Oil Application in Conjunction with the County's 2018 Chip Seal Road Maintenance Project
[County Project No. RW811; Project File No. S4991]
RECOMMENDATION:
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Adopt a resolution:
A) Adopting plans and specifications, including conformance with prevailing wage scale requirements, for the Road Oil Application in Conjunction with the County's 2018 Chip Seal Road Maintenance Project; and
B) Authorizing the President of the Board to execute an agreement with Reed & Graham, Inc., in the amount of $224,240 for the Road Oil Application in Conjunction with the County's 2018 Chip Seal Road Maintenance Project; and
C) Authorizing the Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $22,424, or approximately 10% of the agreement amount; and
2. File a Notice of Exemption for a California Environmental Quality Act Categorical Exemption.
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BACKGROUND:
On January 23, 2018, your Board adopted Resolution No. 075689, which "streamlined" the bid process for projects to be constructed during the 2018 construction season.
The projects are maintenance-type projects that do not have long lead times for design, are not considered controversial requiring specific property owner input, and that do not require state or federal grant approvals, which have not previously been approved by your Board, or require extensive permit approvals from regulatory agencies. Authorizing the Director of Public Works to develop plans and specifications and to call for bids for these types of projects at one time, reduces overall project delivery schedules and reduces administrative staff time and overall project costs for these types of projects.
DISCUSSION:
On Tuesday July 31, 2018, bids wer...
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