Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Reconstruction and Cape Seal of Madrid Avenue, Sevilla Avenue, and Sonora Avenue Project in the El Granada Area, [County Project No. RW803, Project File No. E4987000]
RECOMMENDATION:
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Adopt a resolution rejecting the bid received for the Reconstruction and Cape Seal of Madrid Avenue, Sevilla Avenue, and Sonora Avenue Project in the El Granada Area.
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BACKGROUND:
On January 23, 2018, your Board adopted Resolution No. 075689, which “streamlined” the bid process for projects to be constructed during the 2018 construction season.
The projects are maintenance-type projects that do not have long lead times for design, are not considered controversial requiring specific property owner input, and that do not require state or federal grant approvals, which have not previously been approved by your Board, or require extensive permit approvals from regulatory agencies. Authorizing the Director of Public Works to develop plans and specifications and to call for bids for these types of projects at one time, reduces overall project delivery schedules and reduces administrative staff time for these types of projects.
The Reconstruction and Cape Seal of Madrid Avenue, Sevilla Avenue, and Sonora Avenue Project in the El Granada Area Project (Project) is considered a maintenance type project, as it reconstructs the base of the roadway, but does not otherwise significantly change the roadway’s existing surface features.
DISCUSSION:
On Wednesday, July 11, 2018, one bid was received for this Project, which was subsequently referred to this office for analysis and recommendation. The bid submitted by Galeb Paving, Inc. in the amount of $726,156 is significantly higher than the Engineer’s Estimate of $486,000. Therefore, the Department is recommending that the bid received from Galeb Paving, Inc’s for this Project be rejected.
Considering the current construction climate, the bid result, and time of year, the Director is recommending that the bid be rejected. The Department will work to further evaluate the Project design and construction methodologies in an effort to initiate construction of the Project in 2019 under more financially favorable conditions.
County Counsel has reviewed and approved the resolution as to form.
Approval of this action will contribute to the Shared Vision 2025 outcome of a Livable Community by improving our roads for use by the traveling public to support livable connected communities while demonstrating fiscal accountability.
FISCAL IMPACT:
Rejecting the bid and modifying the Project package as appropriate is estimated to cost approximately $3,000, which will be funded by Senate Bill 1 Road Maintenance and Rehabilitation Account (SB1) funds. There is no impact to the General Fund.