Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: John L. Maltbie, County Manager
Subject: Amendment to the Lease Agreement with the City of East Palo Alto for office space at the County's Community Services Building, located at 2415 University Avenue, in the City of East Palo Alto (No. 5108)
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The execution of an amendment to the Lease Agreement with the City of East Palo Alto for its continued tenancy at the County's Community Services Building, located at 2415 University Avenue, in the City of East Palo Alto for an initial term of five years and for its proportionate share of operating expenses at the property; and
B) The County Manager, or his designee, to accept and execute on behalf of the County any and all notices, options, consents, approvals, terminations, and documents in connection with the Lease Agreement as amended.
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BACKGROUND:
The City of East Palo Alto ("City") has occupied space in the County's Community Services Building, located at 2415 University Avenue, in the City of East Palo Alto ("Property"), since 1985. Their most recent lease agreement expired on June 30, 2012, and they have remained at the Property under the holdover provision of their lease. The City currently occupies approximately 8,343 rentable square feet of office space in the building for use as the City's City Hall and Council Chambers. City also occupies a portion of the parking area for City's exclusive use.
Similar to County departments occupying County-owned facilities, the City's rent is based on their proportionate share of maintenance, operation, and custodial costs at the Property. For Fiscal Year 2018-19, the City's portion is $147,952.
DISCUSSION:
Real Property Services has negotiated an Amendment to the Lease Agreement ("Amendment") with the City, which extends the termination date of the lease to June 30, 2023, and provides the...
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