Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Deborah Bazan, Director Project Development Unit
Subject: Agreement with Presentation Products, Inc., DBA Spinitar
RECOMMENDATION:
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Adopt a resolution authorizing the Director of the Project Development Unit or his/her designee, to execute an agreement with Presentation Products, Inc., DBA Spinitar to design and install the audio-visual systems for the Regional Operations Center in an amount not to exceed $2,155,962.
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BACKGROUND:
On October 20, 2015, your Board approved a Design/Build Agreement with McCarthy Building Company for the construction of the Regional Operations Center (ROC). Demolition of the existing buildings on the former motor pool site began in early 2016 and concluded in the late summer of 2017. Deep Soil Mixing (DSM) as part of the seismic stability of the ROC was completed in January 2018 and a topping out ceremony was held May 9, 2018.
DISCUSSION:
Owing to the nature of the services provided within the facility, the ROC’s audio-visual systems are complex and specialized. To remain operational and available for ongoing and emergency operations, the system must be designed for redundancy in control and equipment, scalability, durability, adaptability, and ease of serviceability. The system must provide access to important audio and video information during the response to an emergency and the provision of emergency services.
The system to be installed contains many features that are not part of traditional audio-visual systems, but necessary for emergency response and operations at the ROC. For example, the ROC will have the ability to broadcast video remotely or locally throughout the facility as needed during emergency response and operations. The ROC will also feature video walls capable of displaying multiple video sources in order to provide continuous up-to-date information and detail on the active emergencies being managed within the facility. Further, each workstation within the ROC’s 911 Operations Center will also include independently controlled monitors capable of displaying important video information.
The equipment and services that comprise the Agreement with Spinitar were procured utilizing the United States General Services Agreement Cooperative Purchasing Program, Schedule 84 (Security, Fire, and Law Enforcement), and accessible to local entities pursuant to federal law.
It is recommended that the Board approve the agreement for the design and installation of the audio and visual network for the ROC from Presentation Products, Inc., DBA Spinitar.
This purchase agreement has been reviewed and approved by the Procurement Division.
County Counsel has reviewed and approved the Resolution as to form.
Executing this agreement contributes to the Shared Vision 2025 outcome of Collaborative Community by reducing the amount it would cost for new construction.
FISCAL IMPACT:
Funding for this purchase is provided in the $58M Regional Operations Center project budget funded by Measure K.