Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: Agreement with CONTRACTOR, for the Preventative Maintenance of Madera Lane Bridge Project - San Gregorio Area
[Federal Aid Project No. BPMP-5935 (069), County Project No. RM102]
RECOMMENDATION:
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Adopt a resolution authorizing:
A) The President of the Board to execute an agreement with Bugler Construction, for the Preventative Maintenance of the Madera Lane Bridge Project in the San Gregorio Area of San Mateo County, in the amount of $685,310; and
B) The Director of Public Works to:
1. Execute subsequent change orders to grant time extensions for project completion and payment up to maximum aggregate amount not to exceed $68,531, or approximately 10% of the agreement amount; and
2. File a Notice of Exemption for a California Environmental Quality Act Categorical Exemption.
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BACKGROUND:
On April 24, 2018, your Board adopted Resolution No. 075862, which adopted plans and specifications for the Preventative Maintenance of Madera Lane Bridge in the San Gregorio Area of San Mateo County (Project), including conformance with Federal prevailing wage scale requirements, and authorized the Director of Public Works to call for sealed bids to be received.
DISCUSSION:
On Thursday, May 24, 2018, bids were accepted for this Project and subsequently referred to Public Works for checking and recommendation. The bid of:
Bugler Construction,
4847 Hopyard Road, Suite 4 #395
Pleasanton, CA 94588
at $685,310 was the only bid received for the work. The Engineer’s Estimate was $720,000. A summary of the bids received is attached as Exhibit “A”.
The Department has obtained a National Environmental Policy Act Categorical Exclusion and the required regulatory permit for this Project. Department staff has determined that this Project qualifies for a Categorical Exemption pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA) Guidelines for Implementation, which provides that repair and maintenance of existing streets and highways is exempt from review. We request your authorization to file a Notice of Exemption for a CEQA Categorical Exemption for this Project.
County Counsel has reviewed and approved the resolution and agreement as to form.
Approval of this action will contribute to the Shared Vision 2025 outcome of a Livable Community by improving our roads and bridges for use by the traveling public to support livable connected communities.
FISCAL IMPACT:
The total estimated cost of construction is $753,841, which includes authorization for up to $68,531 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents. Construction costs will be reimbursed by the Federal Bridge Preventative Maintenance Program (BPMP) up to an amount equal to $412,300 based on the estimated cost of the Project. The BPMP funds are administered by Caltrans and the Department will request additional BPMP funds to the maximum reimbursable amount allowed, which is 88.53% of the construction costs. Additional BPMP funds may not be granted by Caltrans to the Project. Sufficient Road Funds have been budgeted to finance the construction costs as the BPMP funding is on a reimbursable basis. The County will seek BPMP reimbursements from Caltrans to reimburse the Road Fund.
The Project is proposed to be financed as follows:
Bridge Preventative Maintenance Program Funds $ 412,300
Road Fund $ 341,541
Total Estimated Cost $ 753,841
There is no impact to the General Fund.
Attachment: Exhibit “A” - Summary of Bids Received