Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Nicole Pollack, Director, Human Services Agency
Subject: Amendment to the agreement with Lasky Trade Printing for Printing Services, with an option to extend the term by two years
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Lasky Trade Printing to provide printing services for the Human Services Agency, increasing the amount of the agreement by $200,000 for a total amount not to exceed $300,000 for the term of January 16, 2018 through January 15, 2019, with an option to extend the term by two years through January 15, 2021.
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BACKGROUND:
The County of San Mateo Human Services Agency ("HSA") provides public services that help protect children and vulnerable adults, and assists with food, housing, health care and employment. HSA provides printed materials and essential information about these services in its lobbies, and through the mail, that helps residents achieve and sustain a healthy, safe and productive life. In addition, HSA requires additional administrative items printed such as business cards, letter head, customer service forms, and business reply envelopes.
Recently the County's master printing service contract expired. HSA did not have a backup printing contract to support its business needs. Due to the urgent business needs of the Agency, HSA did not have time to conduct a Request for Proposals (RFP). On December 11, 2017, HSA initiated a Request for Quotes (RFQ) with a short turnaround time to identify a printing vendor that could produce cost effective, bulk, full color orders. Based off the RFQ, two vendors were awarded Agreements. Lasky Trade Printing was selected as the primary printing vendor that best met HSA's printing needs and with the most competitive pricing model. HSA entered into an agreement with Lasky Trade Printing on January 16, 2018 for a total obligation of $1...
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