Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C. Porter, Director of Public Works
Subject: 2018 Streamlined Advertisement/Award Process of Road Projects - County Wide
RECOMMENDATION:
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Adopt a resolution authorizing the Director of Public Works to proceed with:
A) Preparing plans and specifications for projects to be constructed during the 2018 construction season, which are maintenance type projects that:
1. Do not have long lead times for design; and
2. Are not considered controversial requiring specific property owner input; and
3. Do not require state or federal grant approvals, which have not previously been approved by the Board, and do not require extensive permit approvals from regulatory agencies; and
B) Advertising for bids on the maintenance type projects as defined above.
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BACKGROUND:
Your Board has previously adopted resolutions authorizing the use of a "streamlined" process for maintenance-type projects to shorten the time required to award a contract in order to ensure compliance with specific funding or construction deadlines.
DISCUSSION:
Streamlined Advertisement/Award Process
The Public Contract Code provides that projects over $175,000 must be formally advertised and then awarded by the governing body based on competitive bids. Typically, the formal bid process involves two separate actions by your Board for each project: a resolution adopting plans and specifications and calling for sealed bids; and a resolution awarding a contract to the low bidder. Authorizing the Director of Public Works to advertise for bids for multiple projects at one time reduces overall project delivery schedules and reduces administrative staff time for these types of projects. In a subsequent Board action, we will present plans and specifications for your Board's adoption and recommend awarding each project to the lowest responsible bidder for each project.
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