Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Iliana Rodriguez, Director, Human Services Agency
Subject: Amendment to the Agreement with Cushman Computer Consulting, Inc.
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Cushman Computer Consulting, Inc. for the enhancement of the Revenue and Claims Data System for the Human Services Agency's Financial Services branch, extending the term by two years through June 30, 2020 and increasing the amount by $210,000 for a total amount not to exceed $1,006,500.
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BACKGROUND:
The Human Services Agency (HSA) Financial Services Branch processes County claims for expenditures and aid benefits covering 20 state and federal program areas assisting 160,000 residents. On November 12, 2015, the County entered into an Agreement with Cushman Computer Consulting Inc. (C3) for $796,500 and a term of November 1, 2015 through June 30, 2018, to create a software solution that automated and modernized the claims reconciliation process. During the most recent development phase, the system was updated to automate and facilitate the reconciliation of major claims with revenue remittances, and generate auditing and analysis reports.
DISCUSSION:
This Amendment with C3 will extend the term by two years and increase the funding of the Agreement to expand the system to meet the claiming needs of the new Continuum of Care Reform (CCR). In addition, C3 will further develop the system in the following areas:
* Expand feature to manage the CalWIN claim reimbursements.
* Adapt existing data extraction processes for CCR claim reporting and reconciliation.
* Enhance reconciliation for CalWIN adjustment claims, whereby the adjusted claim total is reconciled to State revenue payments.
* Develop and publish a user's manual containing procedural instructions for major operating and administration features of the system.
* Generate the M...
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