Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: John L. Maltbie, County Manager
Subject: Board of Supervisors' Response to the 2016-2017 Civil Grand Jury Report, "San Mateo County Procurement Division Recommendations Follow-Up"
RECOMMENDATION:
title
Approve the Board of Supervisors' Response to the 2016-2017 Civil Grand Jury Report, "San Mateo County Procurement Division Recommendations Follow-Up."
body
BACKGROUND:
On June 21, 2017, the 2016-2017 San Mateo County Civil Grand Jury issued a report titled "San Mateo County Procurement Division Recommendations Follow-Up." The Board of Supervisors is required to submit comments on the findings and recommendations pertaining to the matters over which it has some decision making authority within 90 days. The Board's response to the report is due to the Honorable Leland Davis, III no later than September 19, 2017.
DISCUSSION:
The Grand Jury made five findings and three recommendations in its report. Each finding and recommendation, along with County staff's recommended response, is set forth below:
FINDINGS
Finding 1:
With respect to the 2003-2004 Grand Jury recommendations, as of the date of this report:
* One recommendation has been implemented
* Five recommendations have been partially implemented
Response:
Partially Agree. All the 2003-2004 Grand Jury recommendations have been implemented. The recommendations were as follows:
Recommendation
Status
R 2 The Controller should evaluate the IFAS purchasing module and ensure electronic order entry is installed, including purchase order submission edits prior to downstream processing.
Implemented
R 3.1 Provide the Controller with input to the order entry edits that would be appropriate on purchase orders, and with types of reports the system should generate for Purchasing Division analysis, and evidenc...
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