Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Louise Rogers, Chief, Health System
Kimberlee Kimura, Director, Health Administration
Subject: Amendment to the Agreement with Commercial Installation Company, Inc. for Furniture Installation Services
RECOMMENDATION:
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Adopt a resolution authorizing an amendment to the agreement with Commercial Installation Company, Inc. to provide furniture installation services, extending the term through January 31, 2018, and increasing the amount by $200,000 to an amount not to exceed $625,000.
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BACKGROUND:
On March 27, 2014, the San Mateo Medical Center (SMMC) executed an agreement with Commercial Installation Company, Inc. (CIC) to provide installation services for County-owned surplus furniture at SMMC.
On August 4, 2014, your Board approved an amendment to expand the scope of work under the agreement to include all Health System (HS) divisions, increasing the amount by $100,000, to an amount not to exceed $200,000.
On March 8, 2016, your Board approved an amendment to the agreement to increase the amount by $200,000, to an amount not to exceed $400,000.
On April 18, 2017, a third amendment was approved to extend the term of the agreement by 6 months through September 30, 2017.
On May 26, 2017, a fourth amendment was executed to increase the amount by $25,000, to an amount not to exceed $425,000.
DISCUSSION:
Due to the HS' continued needs for remodeling of existing space to accommodate new programs and staff, and the increased demand for remodeled workstations in response to ergonomic evaluations, the volume of furniture installation projects performed by the contractor has grown beyond the expected estimates. In addition, several ongoing projects needed more time to complete than anticipated and have completion dates beyond the term of the original agreement.
It is therefore necessary to further amend the agreement...
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