Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: James C Porter, Director of Public Works
Subject: Measure K: Amendment of the Contract with Federal Solutions Group for Serenity House project (Project No. PC023)
RECOMMENDATION:
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Measure K: Adopt a resolution authorizing an amendment to the agreement with Federal Solutions Group for the Serenity House project, increasing the amount by $250,000 to an amount not-to exceed $2,835,000, and extending the term of the agreement through March 30, 2018.
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BACKGROUND:
On September 06, 2016, your Board adopted Resolution 074784 which adopted plans and specifications and called for sealed bids for the Serenity House project. The Serenity House project is a facility renovation that will convert a former dependent children's home into a behavioral mental health crisis residential facility.
On December 13, 2016, your Board adopted Resolution 074956 authorizing the execution of a construction contract with Federal Solutions Group with a not-to-exceed amount of $2,585,000, based on the contractor's bid amount of $2,350,000 and authorizing the Director of Public Works to execute contract change orders in an amount not-to-exceed $235,000.
DISCUSSION:
This facility was designed and built under the building standards of the early 1950's, which has created numerous unforeseen conditions and challenges which often arise during renovation projects of this nature.
Construction of the Serenity House project has revealed the following unforeseen conditions: mold, asbestos containing materials within the ceiling, structural framing deficiencies, incompatible interior wall materials, failed roof system and gutters, and broken subgrade storm-water pipes. In addition, the volume of asphalt concrete was larger than anticipated and will impact project costs. These unforeseen conditions have led to an increase of the "not-to-exceed" amount.
The Department re...
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