Special Notice / Hearing: None__
Vote Required: Majority
To: Honorable Board of Supervisors
From: Juan Raigoza, Controller
Subject: Agreement with Axsium Group, Ltd. for Timekeeping Application Upgrade Services
RECOMMENDATION:
title
Adopt a resolution authorizing an agreement with Axsium Group Ltd. to provide timekeeping application upgrade services for the term of July 11, 2017 through February 28, 2018 in an amount not to exceed $542,040.
body
BACKGROUND:
The County's Automated Timekeeping System (ATKS) is a mission critical system for the County to record time and attendance data, which is used for the bi-weekly payroll processing. In FY 2013-14, the County implemented daily timesheets for employees at the San Mateo Medical Center (SMMC) that required advanced scheduling and clocking in and out of work to record the attendance of their employees. During this implementation, significant customization was done to ATKS to ensure the primary functionality of the original timesheets still worked with the newly implemented timesheet for SMMC. This customization included complex pay calculation rules that would calculate the appropriate pay for an employee based on their schedule and the daily timesheets.
Since its implementation in April 2007, the ATKS application and technical infrastructure has not been upgraded. The application resides on the original hardware and software platforms (including physical servers, operating systems, and the backend Oracle database) that were installed 10 years ago.
DISCUSSION:
In April 2017, a Request for Proposal (RFP) was issued to procure application upgrade services for the County's timekeeping system. The County received one proposal from Axsium Group Ltd. to perform an application upgrade for ATKS from version 5.053 to 6.2 (or higher). ATKS has been utilized by the County for several years and it has been determined that the County would be best served by upgrading to the newer version of the appl...
Click here for full text