Special Notice / Hearing: None
Vote Required: Majority
To: Honorable Board of Supervisors
From: Sandie Arnott, Treasurer-Tax Collector
Subject: Agreements relating to New Property Tax System Implementation
RECOMMENDATION:
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Adopt a resolution requesting an agreement for a new Property Tax System:
A) Authorizing an agreement with Grant Street Group to provide implementation services for the Treasurer-Tax Collector's new property tax system for the term of July 1, 2017 through June 30, 2019, in an amount not to exceed $10,000,000; and
B) Authorizing an agreement with Grant Street Group to provide subscription services for the Treasurer-Tax Collector's new property tax system for the term of July 1, 2017 through June 30, 2022, in an amount not to exceed $6,170,975; and
C) Authorizing an agreement with Eaton & Associates to provide project management services for the Treasurer-Tax Collector's property tax system implementation project, for the term of July 1, 2017 through August 1, 2019, in an amount not to exceed $958,800.
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BACKGROUND:
The current property tax system is a legacy system written in an outdated programming language and hosted on an AS/400 platform. Since the system is written in a language that is no longer common or universally supported, the County is primarily reliant on a single internal resource to maintain, update, modify, and otherwise address any needs of the system. Additionally, external resources are not readily available to assist in maintaining or expanding upon the system. The age of this County's critical system, combined with limited availability of resources, poses significant risk to the County. It is the opinion of the Treasurer-Tax Collector, which is consistent with the findings of Gartner Consulting, that the current system is not viable for the long term. As the Treasurer-Tax Collector currently utilizes the system to process all mandated and necessary functions in the tax cycle for each tax roll, as ...
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